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PIREP Filing Procedures

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6.0 PIREP Filing Procedures
6.1 Accepted Filing Methods

AAVA uses an advanced technological platform to accept Pilot flight reports (PIREPS) and we work flawlessly with the following third-party clients.

Any other form of PIREPS filing other than the ones described below will not be accepted. Each client comes with their own set of requirements described as follows:

  • vmsACARS
  • AAVA Custom SMARTCARS 3

Pilots should use the vmsACARS program as the preferred tracker to file flight reports (PIREPS). This flight tracking software works with FSX, Prepar3D, X-Plane, FS2020, and FS2024, and bridges communications between AAVA servers and your Flight Simulator capturing flight information, position reports, and status updates.

The client transmits this information to the "Live Flights" section of the CrewCenter dashboard. you can always access your "Flight Details Page" by clicking on your flight number below the Map or by selecting your flight inside the Map and then clicking the flight number that appears. To download vmsACARS, follow this LINK

        6.1.1 BELLEROPHON (NOW FLIGHTTRACKERXP)

Pilots using APPLE/MAC computers may want to look into this new alternative to file reports with AAVA. The project with the codename "Bellerophon" originated from a flight simulation passionate. It is an ACARS compatible tracker for X-Plane on macOS.

When properly configured, it should give you no problems filing reports although support is limited as we are still testing it in-house.

Please contact the CEO / Chief Technology Officer via Email or by using Discord server to request the "config" file if you experience any problems.

         6.1.2 MANUAL REPORTING

In the event of a system malfunction or client service issue, manual reports can be filed and accepted unless one or more of the following conditions are present:

  • Neither ACARS applications are working
  • ACARS crashes during flight
  • ACARS does not allow you to file a flight
  • Malfunction with ACARS during a flight
  • The website is not available at the time of arrival
  • Prior approval by Hub Manager

To support your manual PIREP filing, it is mandatory to provide screenshots of the flight log in ACARS or submit proof of flight by attaching a link to screenshots from VOLANTA or SimToolKitPro. More information on this can be found below.

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