Code of Conduct & Community Engagement

4.0 Code of Conduct

To succeed at meetingsupport our goal of providing the most realistic and enjoyable virtual aviation experience tofor every pilot, weAmerican haveVirtual (AAVA) has established a General Code of Conduct.Conduct. This code servessets to setthe minimum standards of conductbehavior torequired whichof all membersmembers. ofIts American Virtual (AAVA) are required to adhere to. The codepurpose is not designed to confinelimit or restrict our member'smember activities, but ratherto ensure that AAVA remains a safe, friendly, and funenjoyable environment for all.everyone.

Submission of a pilot application and acceptance into the organization signifies your agreement to read, review, and abidecomply bywith all partscomponents of ourthe codeCode of conduct.Conduct. Failure to follow any section willmay result in disciplinary actionaction, up to,to and including,including termination.

It is important to note that thisThis code is not all-inclusive;inclusive. noNo listingset of rules can coveraddress every conceivablepossible circumstance.situation. Therefore,Members membersare shouldexpected alwaysto use good judgment and common sense in anyall situationcircumstances. they find themselves in. ShouldIf a member conductconducts him/herselfthemselves in a disruptive/disruptive or inappropriate manner, disciplinary action will be taken followingin publishedaccordance with the guidelines throughoutoutlined in this document.

4.1 Our Core Values

Above all, AAVA willis always strivecommitted to createbuilding and maintainmaintaining an excellent reputation within the communityvirtual withaviation specificcommunity, regardgrounded toin three core principles: Professionalism, Integrity, and Trust.

• Professionalism: 
  We will maintainuphold ana professional atmosphere ofacross professionalismall throughplatforms, including our website, forums, and othercommunication communications,channels. conducting ourOur operations will be conducted efficiently, respectfully, and in an efficient anda business-like manner.

• Integrity: 
  We will presentrepresent ourselves with honesty and discloseprovide to all members of the public truthful andtruthful, reliable information aboutregarding our operations and organizational goals. We will always maintain respect for others.

others
• and conduct ourselves ethically in all interactions.

  Trust: 
  We will focusstrive onto operatingoperate an organization that othersthe community can trust.rely Aton. the same time,Likewise, we will extend trust to our members and members of the community without prejudice.

prejudice,

fostering a supportive and respectful environment.

4.2 Code of Conduct Contents

We understandrecognize there may bethat differences inof opinions.opinion Whilewill occur, and we respectencourage theserespectful differencesdiscussion andwithin promotethe activecommunity. discussion,However, the following behaviors are classified as unacceptable behavior.. Participation in any of the followingactivities listed below constitutes a violation of the AAVA Code of Conduct.

Members may not, under any circumstances:

• Use offoul, foulabusive, or unsuitableotherwise inappropriate language toward ANYany member of the AAVA community viathrough any meansform of communication (including the forums, e-mail,email, Discord, etc.)or other platforms)

• Defame, abuse, harass, stalk, threaten, or otherwise violate the legal rights of others.others

• Publish, post, upload, distribute, or disseminate any inappropriate, profane, defamatory, infringing, obscene, indecent, or unlawful topic,content name, material, or information toin any AAVA venue.venue (Toincluding includepornographic pornographic/or sexually explicit materials)material)

• Upload files that containcontaining software or other material protected by intellectual property laws (or by rights of privacy ofor publicity) unlesswithout youproper ownauthorization or controlconsent

  the rights thereto or have received all necessary consents.

• Upload files that containcontaining viruses, corrupted files,data, or any other similar software ordesigned programs that mayto damage theor operationinterfere ofwith another'another member’s computer.computer or system

• Restrict

  Restrict, inhibit, or inhibitinterfere anywith otheranother membermember’s fromability utilizingto utilize and enjoyingenjoy theAAVA communication services

  available to them by AAVA.

• Harvest or otherwise collect persona/personal or identifiable information about others (including e-mailemail addresses), without their explicit consent.consent

• Violate any applicable US/U.S. or local laws or regulations.regulations

Hacking, or attempting to hack, any of AAVA'sAAVA online systemssystem will result in immediate termination of membership.

4.2.1 Forums

The forums are a place for friendly discussion, debate, and making new friends. They are not the place for inappropriate or aggressive arguments of any sort. Any persons found to be engaging in aggressive arguments on the forum will be subject to receipt of a code of conduct violation.

4.2.2 Discord

All members of the organization are welcome and encouraged to utilizeparticipate on Discord. DuringWhile yourengaging chattingin chats and discussions on Discord,discussions, you are expected to respecttreat all members participatingwith in the conversation.respect. We encouragesupport freeopen thoughtconversation and free expressionexpression, (you may discuss yourincluding personal views)viewpoints, but needmembers tomust knowrecognize when toa stop and whattopic is appropriateinappropriate, escalating, or not.no longer suitable for the environment.

Comments classifiedthat asare derogatory totoward any groupgroup—including, of people, including bybut not limited toto, anythose based on race, sexual orientation, political/political or religious affiliation, and/gender, or nationality, nationality—will not be tolerated. Harassment, name-calling, constantexcessive channel switching, spamming, etc.or willother notdisruptive bebehavior tolerated.is strictly prohibited. Always aim to be positive, be friendly, and be helpful. BringContribute to the community, community—do not subtract!detract from it.

If youra conversation is limited toinvolves only certaina memberssmall connectedgroup toof themembers, server, you shouldplease move to another channel. In othergeneral, words,each trychannel should maintain a single main conversation to haveavoid oneconfusion conversationand per channel.disruption.

IfMembers youwho are unablefail to follow theDiscord rules on Discord, you willmay be warned, kickedremoved from a channel, or temporarily banned from the serverserver. entirelyThe forduration aof period.any That periodban will vary in length dependingdepend on the natureseverity of the offense. AbusingAbuse of Server Administrator (SA) privileges will result in an immediate suspension.

Members deciding to useusing Discord must usedisplay their Pilot I.D.ID along withand the name registered with American Virtual as their "nickname" on the Discord servernickname (Example: EX: AAL123 John Smith)Smith). personalPersonal nicknames and/or other names not registered with American Virtual willare not be allowed.permitted. Any member who's not in compliance will have their nickname changed to complymeet requirements or couldmay resultbe in being kickedremoved from the Discordserver. serverAll and actionactions taken will be noteddocumented in the pilot'pilot’s personnel file.

4.3 Disciplinary Procedures

If any member intentionally violates any sectionssection of the AAVA Operations Manual or Code of Conduct, the following disciplinary actions will occur:

• FIRSTFirst OFFENSEOffense --- A verbal warning thatwill comesbe fromissued by the offender'member’s Vice President of Operations. (The VP will notify HRHuman Resources of the action taken, and itthe incident will be noteddocumented onin the offender'member’s personnel file)file.
• SECONDSecond OFFENSEOffense --- A 14-day account suspension will be issued by the Chief Human Resources OfficerOfficer. and aA written letter of reprimand sentwill be provided to the offendermember informing them ofoutlining the repeat violation and explaining the consequences of a 3rdthird offenseoffense.
• THIRDThird OFFENSEOffense --- AutomaticThe suspensionmember formwill be automatically suspended from the Website,website, Forums,forums, Discord channel,server, ACARS, and all other company-related resources untilpending reviewedreview by the Disciplinary Board.

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Disciplinary Board Review

The Disciplinary Board, appointed by the CEO and rotatingrotated regularly, will meet within one week of the offenseoffense. andThe board will request the presence of the offending member on Discord in a private room. *The board will interview the membersmember and consider allany mitigating circumstances ofrelated to the offense.violation.

Once the interview is complete, the Boardboard will determine the necessaryappropriate consequencesconsequences, (if any) that should be taken against the member. The board will draftany, and forward its recommendations to the Chief Operations Officer and Chief Executive Officer for review. The CEO will makeissue a final decision on the matter within 24 hours.

The CEO has the authority to executeimpose any level of punishment (up to and including termination)termination. butWhile the CEO will primarily consider the recommendationsboard's ofrecommendations, the board.final decision rests solely with the CEO. Once a decision ishas been made, the CEO will notify the CHROChief Human Resources Officer, who will contact the member to inform him/her ofcommunicate the final decision,outcome executingand implement the consequencesdisciplinary as published.action.

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Member Participation

*TheIf offenderthe member wishes to defend themselves or present evidence or testimony, they must meet with the Disciplinary Board on DiscordDiscord. if he/she desires to defend him/herself and present any evidence or testimony on the issue. E-mailEmail correspondence is not permissible.permitted.

If youthe waivemember yourwaives the right to an interview, youthey are signifying youracknowledging acceptance of whatever disciplinary action is levied against youimposed and understand that youthey will not be able to appeal the final decision.