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PIREP Filing Procedures

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6.0 PIREP Filing Procedures
6.1 Accepted Filing Methods

AAVA uses an advanced technological platform to accept Pilot flight reports (PIREPS) and we work flawlessly with the following third-party clients.

Any other form of PIREPS filing other than the ones described below will not be accepted. Each client comes with their own set of requirements described as follows:

  • Stratos (Preferred)
  • vmsACARS

Pilots should use the Stratos platform as the preferred tracker to file flight reports (PIREPS). This flight tracking software works with FSX, Prepar3D, X-Plane, FS2020, and FS2024, and bridges communications between AAVA servers and your Flight Simulator capturing flight information, position reports, and status updates.

The client transmits this information to the "Live Flights" section of the CrewCenter dashboard. you can always access your "Flight Details Page" by clicking on your flight number below the Map or by selecting your flight inside the Map and then clicking the flight number that appears. To download Stratos, follow this LINK for complete the Stratos Onobarding.

         6.1.1 MANUAL REPORTING

In the event of a system malfunction or client service issue, manualManual reportsPIREPs canmay be filed and accepted unlessif one or more of the following conditions are present:

    •

    NeitherStratos ACARSis applicationsunavailable areor workingexperiencing ACARSa service interruption

    • vmsACARS is unavailable or experiencing a service interruption

    • An approved flight tracking client crashes during flight

    ACARS

    • doesAn notapproved flight tracking client fails to allow yousubmission to fileof a flight

    Malfunction with ACARS during acompleted flight

    • The AAVA website is not availableunavailable at the time of arrival

    Prior

    • approvalOther extenuating circumstances as approved by a Hub Manager

    To support your manualManual PIREP filing, it is mandatory to provide screenshots of the flight log infrom ACARSStratos or vmsACARS, or submit proof of flight by attachingproviding screenshots or a flight link to screenshots from VOLANTAVolanta or SimToolKitPro.SimToolkitPro.

    You

    All supporting documentation must submitbe this datasubmitted to your Hub Manager and receive prior written approval before submitting a manualManual PIREP.PIREP is submitted. Manual PIREPs are tointended be used asfor extenuating circumstances only.only and are not a substitute for normal flight tracking procedures.

    IMPORTANT: BeforePrior to filing a manualManual PIREPPIREP, itpilots ismust important toeither fetch thea BID or place a BID on the same flight youthey intend to file. A Manual PIREP will NOT be accepted if it is filedsubmitted without a corresponding BID attachedmay tobe it.rejected.

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