# PIREP Filing Procedures

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##### <span style="color: rgb(35, 111, 161);">6.0 <span style="text-decoration: underline;">PIREP Filing Procedures</span></span>

##### <span style="color: rgb(224, 62, 45);">6.1 Accepted Filing Methods</span>

AAVA uses an advanced technological platform to accept Pilot flight reports (PIREPS) and we work flawlessly with the following third-party clients.

**Any other form of PIREPS filing other than the ones described below will not be accepted.** Each client comes with their own set of requirements described as follows:

- vmsACARS
- SMARTCARS 3

Pilots should use the vmsACARS program as the preferred tracker to file flight reports (PIREPS). This flight tracking software works with FSX, Prepar3D, X-Plane, FS2020, and FS2024, and bridges communications between AAVA servers and your Flight Simulator capturing flight information, position reports, and status updates.

The client transmits this information to the "**Live Flights**" section of the CrewCenter dashboard. you can always access your "**Flight Details Page**" by clicking on your flight number below the Map or by selecting your flight inside the Map and then clicking the flight number that appears. **To download vmsACARS, follow this** [LINK](https://smartcars.tfdidesign.com/central/download "smartCARS Download Link")

##### <span style="color: rgb(224, 62, 45);"> 6.1.1 MANUAL REPORTING</span>

In the event of a system malfunction or client service issue, manual reports can be filed and accepted unless one or more of the following conditions are present:

- Neither ACARS applications are working
- ACARS crashes during flight
- ACARS does not allow you to file a flight
- Malfunction with ACARS during a flight
- The website is not available at the time of arrival
- Prior approval by Hub Manager

To support your manual PIREP filing, it is mandatory to provide screenshots of the flight log in ACARS or submit proof of flight by attaching a link to screenshots from VOLANTA or SimToolKitPro. **IMPORTANT:** Before filing a manual Pirep it is important to fetch the BID, or place a BID on the same flight we intend to file. A Manual Pirep will NOT be accepted if it is filed without a BID attached to it.